Privacy Policy

Multi-lingual International Recruitment Ltd is committed to protecting your privacy and handling your personal data in a lawful, fair, and transparent manner in accordance with the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (EU GDPR), and the Data Protection Act 2018. We take the security and confidentiality of your personal information seriously and ensure that all data collected is used solely for legitimate recruitment and work-finding purposes.

1. Who We Are

Multi-lingual International Recruitment Ltd is a recruitment consultancy providing talent acquisition and employment services to candidates and clients across multiple sectors, including gaming, customer service, IT, finance, and management. In the course of providing these services, we act as a Data Controller of your personal data.

2. How We Collect Your Data

We may collect your personal data directly from you, for example through:

• Application or registration forms
• CV submissions
• Our website or email correspondence

We may also receive your data from third parties, such as job boards or professional networks.

3. What Data We Collect

We may collect and process the following information:

• Name and contact details
• CV and employment history
• Skills, qualifications, and work preferences
• Location and eligibility to work
• Any other information relevant to recruitment services

We do not request sensitive personal data and ask that you do not include information such as:

• Health data
• Political opinions
• Religious beliefs
• Sexual orientation
• Trade union membership
• Biometric or genetic data

4. Legal Basis for Processing

We process your personal data under the following lawful bases:

• Consent
• Contractual necessity
• Legal obligation
• Legitimate interests

Our legitimate interests include providing recruitment services, matching candidates to suitable roles, and managing client relationships.

5. How We Use Your Data

Your personal data is used to:

• Provide recruitment and job-matching services
• Assess suitability for roles
• Communicate with you regarding opportunities
• Introduce you to potential employers (with your consent where required)

6. Data Sharing

We may share your personal data with:

• Our clients and hiring organisations (only where relevant and with prior discussion where appropriate)

We do not sell your data to third parties.

7. International Transfers

Your personal data may be transferred and processed outside the UK and European Economic Area (EEA) where required for recruitment purposes. Where this occurs, we ensure appropriate safeguards are in place to protect your data in accordance with applicable data protection laws.

8. Data Retention

We retain your personal data only for as long as necessary to provide recruitment services and to comply with legal or regulatory obligations. You may request deletion of your data at any time, subject to legal retention requirements.

Under GDPR, one of the data protection principles is that personal data should not be kept for any longer than is necessary for the particular purpose for which it is being retained.

For candidate CVs and recruitment records, we retain data for a period of six months to one year. CVs are routinely audited and confidentially destroyed once they reach this deadline.

If you wish to remain on our database beyond this period, we will contact you to renew your consent. You can also request deletion of your data and CV at any time by contacting us at paula@mlirecruitment.com.

9. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or alteration. This includes secure systems, restricted access, and firewall protection.

10. Your Rights

Under data protection law, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data (where applicable)
• Restrict or object to processing
• Data portability (where applicable)
• Withdraw consent at any time
• Object to automated decision-making and profiling

To exercise your rights, please contact: Paula Kew – Director at paula@mlirecruitment.com

11. Complaints

If you are unhappy with how your data has been handled, you also have the right to lodge a complaint with the relevant supervisory authority:

UK: Information Commissioner's Office (ICO)
ico.org.uk/concerns
0303 123 1113

Privacy Policy for Applicants

Multilingual International Recruitment Ltd is a recruitment consultancy which provides employer and employment finding services and opportunities to its clients and job-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services. In doing so, Multilingual International Recruitment Ltd acts as a data controller.

You may give your personal details to Multilingual International Recruitment Ltd directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. We must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with the terms of this policy.

When you register with us as a jobseeker we will process your personal data on the basis set out in this policy, as it is in our legitimate interests to do so following your registration. We will collect personal information from you, such as your name, contact details, details of the kind of work you are looking for, the location where you want to work, and your CV.

We ask jobseekers not to include information on their CV that is considered sensitive personal data, for example your racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, your health, sex life or sexual orientation.

If you choose to create a profile and upload a CV to our database, we rely on you to ensure that your details are kept up to date. You should update your CV at least every six months, particularly if your contact details have changed.

Please be aware that some of our clients may be located in countries outside the European Economic Area. Your personal data is required by law and/or a contractual requirement and you are obliged to provide the personal data requested. Failing to provide data as requested may result in potential employment not being secured.

Recipient of Data

Multilingual International Recruitment Ltd will process your personal data and/or sensitive personal data with the following recipients: our clients. This will be discussed with you before processing.

Overseas Transfers

Multilingual International Recruitment Ltd may transfer only the information you provide to us to countries outside the European Economic Area (EEA) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

Disclosure of Personal Information

When you register, we store some information about you in your account. It is protected and may only be accessed by you. The site has security measures in place to protect the loss, misuse and alteration of the information under our control. You should ensure that all information regarding your account is kept confidential.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:

paula@mlirecruitment.com

We are committed to ensuring your data is handled responsibly, securely, and transparently at all times.